Personal Data Protection & Privacy Notice

NEX MARKET SDN BHD Company Registration No.: [202601027193 (16892879-T)] (“Company”, “we”, “us” or “our”) is committed to protecting the privacy and personal data of our customers, exhibitors, visitors, business partners, sponsors, speakers, suppliers, contractors, agents, media representatives and other individuals who interact with us.

This Personal Data Protection & Privacy Notice (“Notice”) explains how we collect, use, disclose, store and otherwise process personal data in connection with our website, exhibitions, trade shows, conferences, events, business activities and related services.

This Notice is intended to comply with the Personal Data Protection Act 2010 (Act 709) (“PDPA”) and applicable Malaysian laws and regulations.
By accessing our website, registering for or participating in an event, submitting information to us, entering into a business relationship with us, or otherwise interacting with us, you acknowledge that you have read and understood this Notice.

1. ABOUT US
NEX MARKET SDN BHD is a Malaysia-based exhibition and trade-show organiser providing services relating to exhibitions, trade fairs, conferences, business events, networking activities, marketing and related event management services.

Our activities may include organising and managing:

1. Trade exhibitions and industry events;
2. International and regional exhibitions;
3. Conferences, seminars and forums;
4. Exhibitor and sponsor programmes;
5. Visitor registration and access management;
6. Business matching and networking programmes;
7. Speaker and delegate programmes;
8. Media and press activities;
9. Event marketing and promotional campaigns;
10. Exhibition venue and contractor coordination; and

Other related business and event services.

For the purposes of applicable data protection laws, NEX MARKETS SDN BHD may act as a data controller/data user in respect of personal data that we collect and process.

2. TYPES OF PERSONAL DATA WE COLLECT
Depending on your relationship and interaction with us, we may collect and process the following personal data:

A. General Personal Information

1. Full name;
2. Preferred name;
3. Gender, where relevant;
4. Nationality;
5. Date of birth, where required for a specific event or service;
6. Identification/passport information where required;
7. Photograph or profile photograph;
8. Signature, where applicable.

B. Business and Professional Information

1. Company or organisation name;
2. Job title and designation;
3. Department;
4. Business address;
5. Business telephone number;
6. Mobile telephone number;
7. Business email address;
8. Industry and business sector;
9. Professional profile;
10. Areas of business interest;
11. Exhibitor, sponsor, buyer or visitor category.

C. Event and Exhibition Information
We may collect information relating to:

1. a) Exhibition registration;
2. b) Visitor registration;
3. c) Exhibitor applications;
4. d) Sponsorship applications;
5. e) Speaker and delegate registration;
6. f) Business-matching programmes;
7. g) Appointment schedules;
8. h) Event attendance;
9. i) Badge registration and access information;
10. j) Special requirements relating to event participation;
11. k) Feedback and survey responses;
12. l) Event-related communications;
13. m) Accommodation or travel information where arranged by us; and

Other information necessary to administer an event.

D. Transaction and Payment Information
Where applicable, we may collect:

1. a) Billing information;
2. b) Payment details;
3. c) Invoice information;
4. d) Purchase and transaction records;
5. e) Company registration information; and
6. f) Information required for accounting, taxation or financial administration.

E. Technical and Website Information
When you visit our website, we may collect:

1. a) IP address;
2. b) Browser type;
3. c) Operating system;
4. d) Device information;
5. e) Website pages visited;
6. f) Date and time of visits;
7. g) Referring websites;
8. h) Cookies and similar technologies;
9. i) Website interaction and usage information; and

Other technical information generated through your use of our website.

3. HOW WE COLLECT PERSONAL DATA
We may collect personal data from you through:

1. Our website and online registration platforms;
2. Exhibition and event registration forms;
3. Exhibitor application forms;
4. Visitor registration forms;
5. Conference and seminar registration;
6. Business-matching programmes;
7. Emails and other correspondence;
8. Telephone and other communications;
9. Social media platforms;
10. Surveys and feedback forms;
11. Business cards and other business communications;
12. Meetings and networking activities;
13. Event venues and registration counters;
14. Our exhibitors, sponsors, partners and authorised agents;
15. Service providers and contractors;
16. Publicly available sources; and
17. Other lawful sources.

Where appropriate, we may also receive personal data from an organisation on behalf of an individual, such as where an employer registers its employees or representatives for an exhibition or conference.

4. PURPOSES OF PROCESSING PERSONAL DATA
We may collect, use and process your personal data for the following purposes:

1. Exhibition and Event Management
2. Processing exhibitor applications;
3. Registering exhibitors, visitors, delegates and speakers;
4. Issuing event badges, passes and credentials;
5. Managing access to exhibition venues;
6. Administering exhibition halls and event facilities;
7. Managing business-matching activities;
8. Arranging meetings and appointments;
9. Managing conference and seminar participation;
10. Coordinating event schedules;
11. Managing event-related communications;
12. Providing information about exhibitors, sponsors and participating organisations;
13. Conducting surveys and obtaining feedback;
14. Managing event security and safety; and
15. Administering other event-related activities.
16. Business and Commercial Purposes
17. Responding to enquiries;
18. Preparing quotations and proposals;
19. Negotiating and entering into contracts;
20. Managing customer and business relationships;
21. Processing orders and payments;
22. Managing invoices and accounts;
23. Providing requested products and services;
24. Managing suppliers and contractors;
25. Maintaining business records; and
26. Performing our contractual and legal obligations.
    aa) Marketing and Communications
    bb) Where permitted by applicable law, we may use personal data to:
    cc) Send information about our exhibitions and events;
    dd) Promote future exhibitions and trade shows;
    ee) Send newsletters;
    ff) Provide event announcements;
    gg) Promote sponsorship and exhibition opportunities;
    hh) Provide industry-related information;
    ii) Conduct marketing campaigns;
    jj) Invite you to future events; and
    kk) Provide information regarding products and services that may be relevant to you.
    ll) You may opt out of marketing communications at any time.
    mm) Corporate and Legal Purposes
    nn) We may also process personal data for:
    oo) Compliance with applicable laws and regulations;
    pp) Regulatory and government requirements;
    qq) Accounting and auditing;
    rr) Fraud prevention;
    ss) Security and risk management;
    tt) Establishing, exercising or defending legal rights;
    uu) Responding to lawful requests from authorities;
    vv) Investigating complaints or incidents; and

Other purposes permitted by applicable law.

5. EXHIBITOR INFORMATION
If you are an exhibitor or represent an exhibiting organisation, we may process personal data relating to you and other representatives of your organisation.

This may include:

1. Exhibitor contact details;
2. Company representatives;
3. Booth personnel;
4. Company profiles;
5. Product and service information;
6. Business categories;
7. Exhibitor directory information;
8. Appointment and business-matching information;
9. Event participation records;
10. Badge and access information; and
11. Other information required to administer the exhibition.

Certain exhibitor information may be displayed in event directories, websites, mobile applications, catalogues, floor plans or other event-related materials.

Where appropriate, we will identify information that is intended for public or participant-facing display.

6. VISITOR AND DELEGATE INFORMATION
If you register as a visitor, buyer, delegate, conference participant or other attendee, we may process your registration information for the purposes of:

1. Event registration;
2. Badge issuance;
3. Access control;
4. Event communications;
5. Business matching;
6. Networking;
7. Appointment scheduling;
8. Conference participation;
9. Event analytics and reporting;
10. Feedback and surveys; and

Other purposes associated with the event.

Where business-matching or networking services are provided, certain professional information may be made available to participating exhibitors, sponsors or other authorised participants.

7. BUSINESS MATCHING AND NETWORKING
Where our events provide business-matching, networking or appointment services, we may use your professional information to identify potentially relevant business contacts.

Depending on the event, information such as your:

1. Name;
2. Company;
3. Job title;
4. Industry;
5. Business interests;
6. Product interests; and
7. Contact details

may be shared with relevant exhibitors, buyers, sponsors, delegates or other authorised participants for legitimate event and networking purposes.

Participation in optional business-matching services may be subject to additional terms or consent requirements.

8. PHOTOGRAPHY, VIDEO AND EVENT RECORDINGS
Our exhibitions and events may be photographed, filmed or otherwise recorded.

By attending or participating in an event, you acknowledge that photographs, video recordings and other event-related media may capture your image, voice or participation.

Such materials may be used for legitimate business and promotional purposes, including:

1. Event reports;
2. Exhibition websites;
3. Social media;
4. Marketing materials;
5. Brochures and publications;
6. Newsletters;
7. Press releases;
8. Promotional videos;
9. Future event promotions; and
10. Corporate communications.

Where required by applicable law, we will obtain appropriate consent or provide appropriate notice regarding the use of such recordings.

If you have a specific concern regarding the use of your image or recording, you may contact us using the details in Section 17.

9. DISCLOSURE OF PERSONAL DATA
We may disclose or provide access to personal data, where necessary and permitted by law, to:

1. Our employees and authorised personnel;
2. Related companies and affiliates;
3. Exhibition and event partners;
4. International event partners;
5. Exhibitors and sponsors;
6. Event venues;
7. Contractors and suppliers;
8. Exhibition stand contractors;
9. Registration and badge providers;
10. Business-matching service providers;
11. Event technology and platform providers;
12. Website and hosting providers;
13. Cloud service providers;
14. Marketing and communications agencies;
15. Media and public relations agencies;
16. Payment processors and financial institutions;
17. Professional advisers;
18. Legal advisers;
19. Auditors and accountants;
20. Security providers;
21. Government authorities and regulators; and

Other parties where disclosure is required or permitted by law.

We will take reasonable steps to ensure that third parties receiving personal data process it appropriately and for authorised purposes.

10. INTERNATIONAL AND CROSS-BORDER DATA TRANSFERS
As an international exhibition and trade-show organiser, we may work with exhibitors, sponsors, partners, contractors, service providers and organisations located outside Malaysia.

Your personal data may therefore be transferred to, stored in, or processed in countries outside Malaysia.

Examples may include:

1. International event partners;
2. Overseas exhibitors and sponsors;
3. International registration platforms;
4. Global technology and cloud service providers;
5. Overseas marketing and communication providers; and
6. Other service providers involved in the organisation of an international event.

Where personal data is transferred outside Malaysia, we will take reasonable steps to ensure that the transfer and processing comply with applicable Malaysian data protection requirements.

Our approach to cross-border transfers will take into account applicable requirements and guidance issued by the Personal Data Protection Commissioner.

11. COOKIES AND ONLINE TRACKING TECHNOLOGIES
Our website may use cookies and similar technologies.

Cookies may be used to:

1. Operate essential website functions;
2. Remember preferences;
3. Improve website functionality;
4. Analyse website traffic;
5. Understand visitor behaviour;
6. Improve our services;
7. Support website security; and
8. Conduct marketing or advertising activities, where applicable.

You may adjust your browser settings to reject or delete cookies.

Certain website features may not function properly if cookies are disabled.

12. DIRECT MARKETING
We may contact you by:

1. Email;
2. Telephone;
3. SMS;
4. WhatsApp or similar messaging services;
5. Postal communication; or

Other appropriate communication channels for marketing and promotional purposes where permitted by applicable law.

Marketing communications may include:

1. Exhibition announcements;
2. Registration invitations;
3. Future event information;
4. Sponsorship opportunities;
5. Exhibitor opportunities;
6. Industry news;
7. Conference programmes;
8. Networking opportunities; and
9. Other relevant business information.

You may unsubscribe from marketing communications at any time.

However, opting out of marketing communications will not prevent us from sending essential administrative or transactional communications relating to an event, registration, contract or business relationship.

13. DATA SECURITY
We take reasonable technical, organisational and administrative measures to protect personal data against:

1. Unauthorised access;
2. Unauthorised disclosure;
3. Loss;
4. Misuse;
5. Alteration;
6. Destruction;
7. Unauthorised processing; and
8. Other security risks.

Access to personal data will be limited to authorised personnel and service providers who require the information for legitimate business purposes.

Where appropriate, we may use access controls, authentication procedures, secure systems, encryption, monitoring and other security measures.

Nevertheless, no electronic transmission or storage system can be guaranteed to be completely secure.

14. PERSONAL DATA BREACHES
We maintain procedures for identifying, assessing and responding to personal data security incidents and breaches.

Where required by applicable law or regulatory requirements, we will take appropriate steps to investigate, contain, mitigate and notify relevant parties of a personal data breach.

Our procedures take into consideration applicable Personal Data Protection Commissioner requirements and guidance concerning personal data breach notification.

15. RETENTION OF PERSONAL DATA
We will retain personal data only for as long as reasonably necessary for the purposes for which it was collected or as required for:

1. Event and exhibition administration;
2. Business records;
3. Contractual obligations;
4. Accounting and taxation;
5. Legal and regulatory obligations;
6. Dispute resolution;
7. Fraud prevention;
8. Establishment or defence of legal claims; or
9. Other legitimate business purposes.

When personal data is no longer required, we will take reasonable steps to securely delete, destroy or anonymise the information.

16. YOUR RIGHTS
Subject to applicable law and any applicable conditions or limitations, you may have the right to:

1. Access
2. Request access to personal data held by us.
3. Correction
4. Request correction of inaccurate, incomplete or outdated personal data.
5. Withdrawal of Consent
6. Where processing is based on consent, you may withdraw your consent, subject to legal or contractual restrictions.
7. Marketing Opt-Out
8. Request that we stop using your personal data for direct marketing.
9. Other Rights

You may have additional rights under applicable Malaysian data protection laws, including rights introduced or amended from time to time.

We may require reasonable verification of your identity before processing a request.

17. HOW TO CONTACT US
For questions, requests, complaints or concerns relating to personal data, please contact:
NEX MARKET SDN BHD
Attention: Personal Data Protection / Data Protection Officer
Address:
B-G-10, JALAN DATARAN SD 2
BANDAR SRI DAMANSARA
52200 KUALA LUMPUR
MALAYSIA
Telephone: +6016 283 0900
Email: info@thenexmarkets.com
Website: www.agrinext.asia
When contacting us, please provide sufficient information to enable us to identify your request and the relevant relationship or event.

18. THIRD-PARTY WEBSITES AND SERVICES
Our website, event platforms or digital communications may contain links to third-party websites, applications, registration systems or social media platforms.

These third parties may have their own privacy notices, terms and policies.

We are not responsible for the privacy practices, security or content of third-party websites or platforms.

You should review the applicable privacy policies before providing personal data directly to third parties.

19. CHILDREN
Our exhibitions and business services are generally intended for business and professional audiences.

We do not knowingly seek to collect personal data from children unless such collection is necessary for a specific event or activity and is carried out in accordance with applicable laws and appropriate safeguards.

If you believe that a child has provided personal data to us without appropriate authorisation, please contact us.

20. THIRD-PARTY SERVICE PROVIDERS
We may appoint third-party service providers to assist with:

1. Event registration;
2. Badge printing;
3. Event applications;
4. Website hosting;
5. Cloud storage;
6. Email distribution;
7. Marketing;
8. CRM systems;
9. Business matching;
10. Payment processing;
11. Event mobile applications;
12. Analytics;
13. IT support;
14. Security;
15. Photography and videography; and
16. Other event-related services.

Such providers may process personal data on our behalf and will be required to implement appropriate safeguards and process personal data only for authorised purposes.

21. ACCURACY OF PERSONAL DATA
We rely on the personal data provided by you to be accurate, complete and up to date.

You should notify us promptly if your personal data changes or if you identify any information that is inaccurate or incomplete.

You may contact us using the details in Section 17 to request correction of your personal data.

22. VOLUNTARY AND MANDATORY PROVISION OF PERSONAL DATA
Certain personal data may be necessary for us to:

1. Register you for an event;
2. Provide an exhibitor service;
3. Process a transaction;
4. Enter into or perform a contract;
5. Provide event access;
6. Administer business-matching services; or
7. Comply with applicable legal requirements.

If you do not provide information that is necessary for these purposes, we may be unable to provide the relevant service or process your registration or transaction.

Where information is optional, we will indicate this where reasonably practicable.

23. CHANGES TO THIS NOTICE
We may amend this Notice from time to time to reflect:

1. Changes to our business;
2. New exhibitions or services;
3. Changes in technology;
4. Changes in our data-processing practices;
5. Changes in legal or regulatory requirements; or
6. Guidance issued by the Personal Data Protection Commissioner.

The latest version will be published on our website.

The “Last Updated” date at the beginning of this Notice indicates when the Notice was most recently revised.

We encourage you to review this Notice periodically.

24. GOVERNING LAW
This Notice shall be governed by and construed in accordance with the laws of Malaysia.

Any dispute arising in connection with this Notice shall be subject to the applicable laws and jurisdiction of Malaysia.

25. ACKNOWLEDGEMENT
By accessing our website, registering for an exhibition or event, submitting information to us, entering into a business relationship with us, or otherwise interacting with us, you acknowledge that you have read and understood this Notice.

Where consent is required under applicable law, we will obtain such consent through appropriate means.

NEX MARKET SDN BHD
Company Registration No.: [202601027193 (16892879-T)]
B-G-10, Jalan Dataran SD 2
Bandar Sri Damansara
52200 Kuala Lumpur
Malaysia
Personal Data Protection / Privacy Contact:
LEGAL DEPARTMENT
Telephone: +6016 283 0900
Email: info@thenexmarkets.com
EFFECTIVE DATE: 01 JULY 2026
LAST UPDATED: 30 JUNE 2026